Navigation menu updates

We’ve improved the navigation menu to make it easier to find and access portals, companies, and marketplaces.

• Portal & company nametags: “Portal content” and “Company content” text headers are replaced with compact nametags for a cleaner, more intuitive menu.
• Collapsible sections: Employers can expand and collapse the Company Content section and, for admins/educators, the Portal Content section. Sections will remain open/closed as you navigate.
• Switchers relocated: Company and portal switchers are now placed within their respective sections for easier access. For portals, this is intended to help users better understand the purpose of the Switch Portal action.
• Marketplace links: Dedicated links for “Match with Experiences” and “Match with Projects” have been added to the navigation menu based on user type and context.

Expanded use of tab counts.

We’ve updated tab counts across projects, experiences, and match pages to give a clearer view of totals and pending items:

Project & Experience pages

• Matches tabs: Now display a count of matches for the project or experience. Counts automatically update if matches are cancelled.
• Requests tabs: Show the number of pending requests if any exist; otherwise, display the total count. Pending counts are highlighted with an orange badge for visibility.

Project page:

• Learners tab: Displays a count of teams, and if pending applications exist, shows a combined badge for both teams and pending applications.

Match page

• Applications tab: Counts now reflect pending applications first; if none are pending, the total number of applications is displayed.

These updates make it easier for users to see outstanding actions and overall activity at a glance, improving workflow efficiency and visibility across projects and experiences.

Improvements

• Kickoff email update. The project kickoff confirmation email is now also sent to the user who created the kickoff (previously only sent to other team members).
• Invite reminder timing update. The pending invite reminder email is now sent 2 days before invite expiry (previously 1 day), giving recipients more time to respond.
• Improved match request sorting. The user match requests page is now sorted by state (with pending requests shown first) and then by recently updated. This makes active and actionable requests easier to find.
• Minimum deposit threshold. Deposits are only processed when the calculated amount is $10 or more; if the deposit is less than $10, no charge is taken.
• AI project evaluation update. The project evaluation prompt has been updated to be less strict about combining different academic disciplines in a single project, allowing employers to create projects that involve multiple roles or skill areas (such as business analyst, web development, and UX/UI) without being blocked by the AI evaluation tool.
• Learner view experience page improvement. Learners who are members of an experience can now use a “View projects” button at the top of the experience page. Clicking it scrolls directly to the Projects section, making available projects easier to find and reducing the need to scroll.
• Standalone deposit page updates. The deposit page now includes a row linking to the associated learner or team application.
• Conversation membership updates. Membership in “All Teams” and “All Teams + Employer” conversations now syncs when teams are reactivated after being incompleted. Any members of reactivated teams are automatically added to existing team or match conversations, ensuring all active team members are included and up to date.
• Match request page updates. The “Accept request” pages for experiences and projects now include a Pending status pill below the header to maintain consistency across match request pages. The page header text has also been updated to “Confirmation required: Accept request”, providing clearer guidance to users before confirming a match. Additional changes are coming to this page in the next two weeks to increase the prominence of the required action.

• Text blocks in surveys. Survey creators can now insert text blocks alongside questions to introduce sections, provide instructions, or add non-question content. Text blocks are informational only and do not require a response, helping surveys feel clearer and more guided.
• Signature approval emails: Users now receive a confirmation email when their signature is accepted. The email serves as a receipt and includes agreement details, date signed, and a link to view the agreement or uploaded file.
• Clearer exit from portals: On the Portal access required page, employers now see a clearer Exit portal button alongside Request access, making it easier to leave the portal and avoid getting stuck.
• Survey response task timing: Survey response reminder tasks now appear 4 days before the due date (instead of 14), making reminders more relevant and timely.
• Grace period for automatic team incompletion: Automatic jobs that mark teams as incomplete (for example, due to missing work logs or binding deadline rules) now include a 3-day grace period for newly activated teams. Teams activated within the last three days will remain active even if they meet incompletion criteria, giving learners time to get started and set up required activity. Once a team has been active for three days or more, existing incompletion rules apply as usual. This change helps prevent teams from being marked incomplete before they’ve had a fair chance to begin work