New Feature - Team Resources and Resource Pinning

Team resources & pinned resources. Resources can now be added directly to teams and pinned to keep important materials front and center.

• Add resources to teams: Users with team edit permissions can add resources directly from the Team page > Resources tab.
• Pin key resources: Resource creators and editors can pin resources to highlight them. Pinned resources always appear at the top of lists and stay pinned everywhere they appear (team, project, experience, or portal).
• Only pinned resources appear in the team page sidebar.
• Pinned resources are shown in kickoff, team, and match conversation details for quick access.

Experience talent pool updates

If the Experience talent pool (Learners tab) is enabled by the Experience admin, and an Experience has more than 10 learners, a “View all” button appears on the Learners tab, linking to a searchable marketplace-style interface.

• Invite learners to projects: Employers can invite learners to join or apply to their project directly from the learner preview or profile by clicking ‘Invite learner', selecting a match, and optionally adding a custom message. Invited learners receive an email with a direct link to the match, the custom message, and the application deadline (if applicable). This first version of “invite to project” allows employers to invite only learners who are already members of the experience.

• Bookmark learners: Employers can bookmark learners for later if they are not ready to invite them. The bookmark icon appears on both the profile preview and the full profile pages.

Employer dashboard: Grouped tasks

The employer dashboard now combines all related tasks into a single task item, to help focus the employer on their most important next required action.

• Pending match requests: Displays the next expiring pending match request; “Review requests” button links directly to the request if there’s only one, or to the filtered match request page if multiple exist.
• Draft match requests: Shows the most recently created draft match request; “Complete requests” button links to the request or the filtered drafts page depending on count.
• Pending applications: Highlights the next expiring pending application; “Review applications” button links to the application or to My Projects > Applications > Pending if multiple exist.
• Open projects without a match: Lists published projects with 0 matches or pending requests; “Match with experiences” button links to the experience marketplace.
• Existing tables for pending applications and match requests have been removed from the dashboard.

Application page updates

The application page has been redesigned to make key information easier to access and review:

• Application details section: Replaces the old Overview section; includes applicant, recipient, introduction message, resume, and proposed timeline (if dates are set by teams).
• Team members sidebar: For non-individual applications, team members are now displayed in a sidebar to reduce vertical scrolling.
• Screening questions UI: Updated to match the latest designs; all inputs, checkboxes, and options are shown in a disabled state, displaying the answers provided.
• Section order: Reorganized to highlight the learner’s application details and experience first.
• Header subtitle: Displays “Team/Learner name from Experience name” for context.

Improvements

1. Company talent tab. The Company > Talent tab now displays learners as cards instead of a table, sorted first by profile completeness and then by average feedback score from highest to lowest, making it easier to browse top performers.
2. Direct message visibility. Educators will only see the Message CTA on a learner/employer’s profile if they are an active member of an active portal, preventing unnecessary messaging options for inactive users.
3. Survey response export update. Survey response CSVs now include the survey title both as a column in the export and in the filename, making it easier to identify which survey the responses belong to.
4. Improved Individual team naming. The individual team creation wizard now guesses a learner’s first and last name from their email address if the user doesn’t yet have an account. Additionally, team names can now be edited in team settings for individual teams, making it easier to manage and personalize them.
5. Team page task CTAs improved. Team page tasks now display a single primary “Start” CTA for actionable tasks, with all other tasks using secondary or tertiary CTAs like “View details” or “Edit” where applicable. This makes it clear which task requires immediate action, highlights tasks that can be reviewed or edited, and helps learners and employers navigate and complete their tasks more efficiently.
6. Team tracker simplified for individual learner experiences. For experiences with a team size of 1, the team tracker now shows only the “Learners” option. The toggle between “Teams” and “Learners” is removed, making the interface simpler and easier to navigate.
7. Updated company created page flows. New employers now see context-specific versions of the company created page based on subdomain, portal pass status, and permissions. Custom portal instructions are displayed in a modal where applicable, helping employers understand next steps clearly and avoid dead ends.
8. Worklog restrictions for future dates. Learners can now only log work for days that have already occurred. Worklog entries for future dates are blocked, ensuring accurate tracking of completed work.
9. Extend application expiry dates: Employers and experience administrators can now extend the expiry date for team applications directly from the application page. An “Edit” link appears next to the current expiry date; clicking it opens a modal where the admin can add a number of days to extend the application. This makes it easier to manage timelines without needing to recreate applications.
10. Automated application reply: Employers can configure an automated message for incoming applications via the Applications tab in match settings. These messages appear in the application chat and are sent automatically whenever a learner or team submits an application. This saves time for employers managing multiple applications.
11. Undo application acceptance: Employers can now reverse their acceptance of a pending application if two-sided acceptance is enabled. This action immediately releases any deposit that was reserved for the application. After undoing acceptance, the application remains in the pending state, and the employer can either accept or decline the application again as needed. This provides flexibility for employers to manage applications while ensuring deposits and application states are handled correctly.
12. Video option for milestones: Rich text editor in the milestone creation form now supports embedding videos.
13. Video conferencing integration task: New users now receive a task prompting them to integrate their preferred video conferencing tools, improving meeting setup efficiency.
14. Project wizard company step: The Company step now includes clearer field names, helpful tooltips, and guidance for logos.
15. Feedback impact information: Feedback emails to employers and educators now include brief explanatory text highlighting the benefits of providing feedback, including increased visibility in recommendations, improved credibility in the marketplace, and better future matches.
16. Automatic incompletion for inactive teams: Educators can configure experiences to automatically mark teams as incomplete after a set number of days without a work log. Teams receive warning notifications before incompletion.
17. Team-created milestones in team tracker: A new column in the Team Tracker shows the count of team-created milestones and how many have submissions, making progress easier to track at a glance.
18. Video resources: Resource creators can now add videos as a resource type, and embedded videos display directly on the resource page for viewers.
19. Match request confirmation emails: Educators and employers now receive confirmation emails when they submit a match request. This provides assurance that the request was successfully sent, gives a record for tracking, and can be managed via notification settings.
20. Chat archiving improvements: Archiving a chat now keeps you on the same page, so you can continue managing other chats without losing your place.
21. Avatar upload guidance: Users uploading avatars on their user, company, or portal profile pages now see a hint recommending a square PNG (e.g., 512×512) for best results.
22. Request match in new tab: Clicking “Request match” from a marketplace now opens the request in a new tab, so users can continue browsing projects or experiences without losing their place.
23. Wizard headers: Wizards now text headers to clearly indicate the current task the user is completing, with consistent styling across all wizards.
24. Calendar integration reminder: New users now receive a reminder task to sync their calendar when they first sign up, helping them stay on top of project timelines and deadlines.
25. Team page guidance: A banner now appears on active, not-yet-started team pages to prompt kickoff, with copy that adapts based on assignment type, individual vs. team work, and the user viewing the page. It includes next steps for the viewer and is automatically removed once kickoff is created.
26. Streamlined application flow: Application accepted success screens for learners and employers have been removed since new addition of team page banner provides additional guidance.
27. Learner milestone notifications: Learners now receive an email when a new milestone is created for their team, with due date details, a direct link to the milestone, and notification preferences available in User Settings.
28. Navigation updates: “My Achievements” has been removed from employer and educator main navigation menus to focus on main content. Achievements will still be available to view on user profiles.
29. Experience admin notes now included in closed-flag emails: Learners will now see experience admin notes directly in the Closed flag email, making it easier to understand context and actions without needing to view the flag in-platform.
30. Marketplace filters: New minimum and maximum project hours filters have been added to both project and experience marketplaces.
31. Main contact now included in match and request emails: Educators and employers now see the main contact for the project or experience in the created match and created match request emails, making it easier to know who to reach out to and reducing confusion when receiving multiple requests from the same portal or company.
32. Deposit information added to cancelled application emails: Employers now see details about their deposit when a learner cancels an application or it expires for paid in-platform projects. If a deposit was collected, the email explains that the funds are no longer reserved and are available in the employer’s wallet to use toward other payments or to withdraw.
33. Improved UI for survey settings: The Sentiment threshold field is now nested under Sentiment flags enabled, with updated text and a cleaner UI for easier readability.
34. Improved UI for Conversation type settings: Hint text has been moved to tooltips, the Team + Employer checkbox text has been updated, and subtext for Sentiment flags enabled has been clarified, all with a streamlined interface for better usability.
35. Payments settings streamlined for experience admins: In the Experience Settings > Payments tab, the “Enable payments to be issued to learners for completing projects” option is now automatically set and uneditable when In-platform payments are selected. For manual payments, the setting is shown as a nested field, allowing admins to enable or disable it. This makes the payment setup clearer and prevents conflicting configurations.